DOCUMENT CONTROL ADMINISTRATOR - 2026-19981

Roseville, CA

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Pay Rate

$22.15 per hour to $27.04 per hour

Telecommute Status

Hybrid

How many days a week at a regular work location?

4 days onsite

Announcement

PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

Job Description

PRIDE Industries

Job Description

Job: Document Control Administrator

Job Code: AA148 - PR-Doc Control Admin MLS

HR Title Group: Electronics Manufacturing

Salary Grade: N19

FLSA Status: Non-Exempt

Approval Date: July 2023

SUPERVISES:

There are no direct reports with this position.

POSITION SUMMARY:

Under general supervision, the Document Control Administrator researches, authors, and helps maintain the documentation of processes, procedures, and work instructions for Manufacturing and Logistics Services (MLS). This job class requires comprehensive knowledge of Document Control functions, technical writing, and experience with Document Control software. The Document Control Administrator will coordinate with appropriate departments and/or cross-functional teams to ensure all documentation is controlled, reviewed, published, and assigned for training.

TYPICAL DUTIES:

1. *Maintain MLS documentation through the document life cycle including creation, review, revision, approve, publish, and obsoletion, via the established Document control and Learning Management Systems (LMS) procedures.

2. *Research, author, and update varied Quality System documents on processes, procedures, and policies.

3. *Conduct interviews, reviews existing documentation, observes staff activity, and consults with subject matter experts to fully and accurately document recurring Quality System processes and procedures.

4. *Assist departments with writing, formatting, and standardization of documentation per established procedures.

5. *Create documents consisting of flow charts, samples (computer screenshots, forms, etc.) and narrative descriptions.

6. *Develop new forms for capturing and recording data used to facilitate processes.

7. *Publish documents with precise format layouts, text, tables, graphics, flowcharts, and content

8. *Aid in coordinating and printing and electronic distribution and storage of developed documentation

9. *Utilize standard protocols for document numbering and version control; following corporate and industry standard naming conventions for title and tracking purposes.

10. *Ensure internal document controls are in place and are functional including the security, accessibility, and proper distribution of documents.

11. *Manges document changes via the Document Change Order (DCO) process including DCO initiation, approval routing, and final releases.

12. *Enforce documentation design, review, and storage guidelines.

13. *Participate in New Product Introductions (NPI) to integrate customer specific product documentation and procedures as required for manufacturing.

14. *Maintain external documentation according to applicable policy, procedures, and ISO regulations.

15. Performs other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:

· Five or more years of technical and business writing experience, with high-level knowledge in document formatting, flow-charting and spreadsheets;

· Advanced computer literacy and skills in using business computing tools for calendaring, spreadsheets, presentations, and flowcharting, specifically Microsoft Suite products such as Word, Adobe Acrobat Professional, and SharePoint;

· Advanced writing skills using business English including vocabulary, spelling, grammatical usage, and punctuation.

· Excellent proofreading skills attention to detail;

· Must be able to interface with a variety of people with different technical levels and educational backgrounds;

· Must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.

· Human relations skills to maintain effective working relationships with other staff and clients.

· Knowledge of ISO 9001, FDA, and other regulatory standards, highly desirable.

· Availability to travel to other sites, customer, and supplier locations.

· Demonstrated organizational, problem solving, and common-sense skills.

EDUCATION REQUIREMENTS:

Bachelors in Business Administration or related field
A comparable combination of formal education and work experience will be considered.

CERTIFICATES REQUIRED: 

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Tech Writing Certificate
Valid Driver's License

PHYSICAL REQUIREMENTS:

Employees may experience the following physical demands for extended periods of time with or without assistance:

• Viewing computer monitor

• Utilizing keyboard

• May occasionally lift or move boxes up to 25 pounds

WORK ENVIRONMENT:

Work is mostly performed in a business office environment. Other work may be performed in a manufacturing or warehouse environment with forklifts and production equipment.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.